PPM Express offers four subscription plans tailored to different business needs:
Once – Ideal for organizations managing multiple projects.
Enterprise – Designed for teams needing advanced project and portfolio management features.
Enterprise Ultra – The most comprehensive plan with enterprise-grade features, AI-powered insights, unlimited integrations, and premium support.
Why Choose Enterprise Ultra?
The Enterprise Ultra plan is built for organizations that require advanced project portfolio management, AI-driven insights, automation, enterprise-level security, and premium customer support.
Features Exclusive to Enterprise Ultra
✅ Private Projects – Restrict access to confidential projects.
✅ PPM Insights AI Agents (2025)– Automate project monitoring and decision-making (coming soon).
✅ Advanced Stage-Gate – Enhanced governance and approval processes.
✅ Enterprise Time Tracking Features – Custom fields, import options, and advanced approvals.
✅ Archive Projects – Store historical project data securely for future reference.
✅ Audit (2025) – Advanced audit tools (coming soon).
✅ Multiple Tenants & Sandboxes – Set up separate environments for development, testing, and production.
✅ Dedicated Hosting
✅ Premium Support
Below, we’ll explore these exclusive features in the Enterprise Ultra plan that differentiate it from other subscription levels.
Private Projects
The Private Projects feature offers a way to keep sensitive project information visible only to selected team members and "invisible" to others. These Projects are created just like regular ones but are marked as "Private", making them accessible only to users with granted access.
You'll see a "Private" label next to the project name across all pages, and you can easily manage or find these projects using the new "Project Visibility" filter.
Private Projects and their related tasks or items will only appear on PPM Insights and My Space for users with the right permissions. This ensures privacy while still allowing assigned team members to stay in the loop.
For more details, please refer to the Private Project article.
PPM Insights AI Agents
PPM Express offers Insights AI Agents that enhance your project management by providing intelligent suggestions for specific PPM items, such as Risks, Issues, and more. These AI Agents are available exclusively to customers on the Ultra plan.
For example, when the Risk Agent is enabled, the system analyzes your project data and sends key information to an AI model. The AI processes this input and returns suggested risks tailored to the context of your project. You can then review and choose whether to add these risks to your project or discard them.
The AI does not make changes automatically — you stay in control and decide what to include. This feature helps enrich your project data with minimal effort and ensures nothing important gets overlooked.
This feature will be released in 2025.
Advanced Stage-Gate
Each project in PPM Express follows a structured process that guides it through different stages.
Process Management for Ultra Plan offers more complex approval workflows with enhanced flexibility and control over the approval process.
Gates will become available on both Enterprise and Enterprise Ultra plans in 2025, allowing you to manage project milestones and checkpoints effectively. But Ultra Plan will provide advanced checklists, allowing for more detailed validation and tracking of project processes.
For more details, please refer to the Process Management articles.
Enterprise Time Tracking Features
Businesses often face challenges integrating time tracking data with their existing project management, HR, and accounting systems. Time tracking API will help to integrate seamlessly with other tools, enabling data synchronization across platforms and eliminating isolated data across different systems. Once configured, external suggestions can be created via API. With the suggestions available, users can easily import them as Time Entries on the My Time page. You can find detailed instructions on how to do this in this article.
With PPM Express Ultra Plan, the Resource Plan Smart Suggestions feature is available, allowing users to import planned hours from projects into their Timesheet automatically.
PPM Express Enterprise Ultra Plan provides flexible settings for managing Cost Type and Billable Type values in Timesheets. Administrators can decide whether these values are pulled from tasks or projects and whether users are allowed to change them manually.
Also, it is possible to record reported time to Resource Plan actuals. When enabled, it automatically recalculates Actuals for all projects with reported time, replacing any previous values.
In addition to streamlining time reporting, the feature also supports the creation of Custom Fields on the My Time page. This allows users to track and report time more efficiently and tailor the Timesheet to their specific needs.
For more details, please refer to the Time Tracking articles.
Archive Projects
Archiving your Projects will ensure that you have completely finished working on a certain Project, but will also help you avoid losing data that needs to be preserved for transparency, record keeping, and evidence of certain Project activities.
It also allows you to reference past projects when creating new ones. Having a record of your project data makes it easy to rely on previous projects as valuable reference points for future planning.
For more details, please refer to the Archiving Projects article.
Audit
The Audit feature lets you see a detailed history of changes made in the system — including projects and their related entities. You can track what was changed, who made the change, and when it happened.
This gives you full visibility into updates across projects, tasks, and other components, helping ensure accountability and transparency within your team.
This feature will be released in 2025.
Multiple Tenants & Sandboxes
PPM Express supports a multi-tenant option, available exclusively for the Enterprise Ultra plan, that may be useful for organizations in multiple scenarios. For example, if your organization has several departments that need separate tenants to work on their projects, portfolios, etc. This feature allows you to manage separate tenants for different projects, portfolios, and more.
For more details, please refer to this article.
Dedicated Hosting
With Dedicated Hosting, your organization gets a completely separate environment — hosted independently from other customers. Unlike our standard EU/US shared hosting (where infrastructure and deployments are shared), dedicated instances are isolated at every level.
You’ll have:
- Your own infrastructure (no shared resources).
- Exclusive access — only users from your organization can register or access the environment,
- Independent deployments, configuration, and greater control over your setup.
Ideal for enterprises with stricter security, compliance, or performance requirements.
Premium Support
Premium Support & Customization provides customers with prioritized access to the support team, faster response times, and personalized assistance.
It includes dedicated support for more complex requests, help with tailored configurations, or workflow adjustments.
Customers also benefit from guided onboarding, training sessions, and proactive advice on best practices, product updates, and new features to ensure PPM Express fits their specific business needs.
Elevate your project management with PPM Express Enterprise Ultra!
For pricing details and a full feature comparison, please contact our Customer Success Team at customersuccess@ppm.express